H I O
(Hastings Intercultural Organisation)
An organisation to bring together different cultures, races and faiths and encourage the coming together between the statutory and community sectors.
27th February HIO Management Committee Meeting Committee Room 1. 6-8pm
ENGLISH LANGUAGE LESSONS
Do you want to improve your English? We can help you!
ENGLISH IN THE COMMUNITY
A community-based project promoting English language learning and
positive links between local people and the international community.
We offer good quality, low cost English language lessons
for people who live in the local community.
* English for Everyday Use * English for Work or Business
* Classes for all Levels - Beginner to Upper-Intermediate
* Qualified Teachers *Lessons Designed Around Students' Needs
* Small Classes * Cultural Awareness
Only £2.50 per hour
NEW Course for Beginners - just £20
All books and materials supplied
Classes held at: Community Information Centre, 16 Silchester Road,
To book your place in a class please phone: 07971 908 141
or email: firstname.lastname@example.org
or see our website on: www.englishinthecommunity.co.uk
New classes starting soon. Weekdays & Saturdays, daytime & evening
English in the Community is a Company Limited by Guarantee. Application for Charitable status pending.
1. Can everybody please send the following:
(a) Name, Contact details for group/initiative.
(b) purpose of group/initiative
(c) approximate membership (if applicable)
2. Your group/initiatives needs/priorities/calendar of events/special days for the forthcoming year.
Please send these ASAP.
Although these have been discussed with many of you, we need them in writing from you so that they can be considered in the context of forthcoming funding applications and activities.
Following the last Committee meeting and the last meeting of the Racist Incident SIG, it is necessary to consider our capacity to contribute to the addressing of racist incidents.
HIO representatives have clearly stated at the County Wide Hate Crime Steering group of the importance of community engagement and involvement as an integral factor determining the success of any Racist Incident Scheme.
The SIG proposes that a representative from each community group/initiative be appointed to serve as a reporting point or link with an appointed local Racist Incident Caseworker. Please discuss among your groups and initiatives and forward me an appropriate contact from you group. Or, put yourselves forward if appropriate.
Having a link/reporting persons from each community group/initative isn't set in stone... However at this stage, the SIG wishes to gauge such capacity and commitment, so appropriate HIO representatives can report back to the county wide steering group.
Please therefore consider this within your groups and let me know ASAP so that findings can be fed back at our next general meeting on the 10th December, 6pm in the Town Hall.
service to the community by the community. So if you need assistance, advice and support then call into
offered for the following:-
· Translation of overseas qualifications
· Converting qualifications into
· Worker’s Registration Scheme certificate
· How to get a
· Letter writing
· Form filling
· Debt problems – advice and support
· Resolve problems with your gas, water, electricity bills etc
· Racial incidents and discrimination – advice and support
· General advice on housing issues, education, training,
employment, business and much, much more.
If you have a problem and it’s not listed here then let us know – we
are here to help and welcome your participation and comments.
VOLUNTEERS WANTED FOR HEMAS
Are you looking to volunteer some of your time? Would you like to
learn more skills and work to support your local community. If the
answer to any of these questions is YES then you could assist with
the delivery of this new project. For further information please
contact Habibah on 01424 204683 or Email email@example.com
Or Ann Reid on 01424 714095 Email firstname.lastname@example.org
Firstly, thank you for all those who have responded with
details of language you and your groups speak.
If you've NOT done so,
I'd be grateful if you could drop me a short email.
CONSTITUTION & ADMINISTRATION
Name of the Organisation
The name of the organisation is Hastings Intercultural Organisation hereinafter referred to as the organisation.
The affairs of the organisation will be managed by an executive committee hereafter referred to as the Committee.
Area of Benefit
To promote a sense of togetherness and empowerment among people of all races, cultures and faiths with a view to influencing policy change and development; specifically (although not exclusively) with regard to transforming a local ‘Black and Minority Ethnic’ (BME) agenda.
Aims and Objectives
1. Provide a supportive environment for the nurturing of respect, trust and confidence between community groups and individuals of various cultures and faiths, with a view to generating a sense of well being as a core asset of the organisation.
2. Act as a forum for groups and individuals to support each other and promote communal concerns, encouraging a sense of shared belonging, openness and responsibility.
3. To act as a consultative body to statutory and voluntary organisations on policy or community issues which involve or affect BME communities.
4. Develop opportunities to influence service delivery in response to community needs and in line with government legislation.
5. Develop and extend lines of communication and strengthen links between individuals, groups and wider networks, local service providers, statutory, voluntary and community agencies and their partners.
6. Actively promote race equality and anti discriminatory practice in line with the current Race Relations Act, Sex Discrimination Act, Human Rights Act, Disability Act and Age Discrimination Act and other relevant acts.
7. Seek to establish, or secure the establishment of premises (whether alone, or in cooperation with the local authority or other persons or body) to further these aims and objectives.
8. The organisation will work in partnership with statutory, community and voluntary sectors in furthering its aims and objectives.
9. Through liaison and networking with the statutory, community and voluntary sectors, the organisation will aim to facilitate access to goods and services.
In order to further its aims and objectives, the organisation shall have the following powers:
1. To raise funds PROVIDED THAT in raising funds the organisation shall not undertake any permanent trading activities and shall conform to any relevant requirements of law.
2. To rent, lease or buy premises and necessary equipment.
3. To undertake research and publish results.
4. To charge fees for services (including for training and corporate consultancy) and publications supplied when it considers it necessary to do so to recover its outlay, but on a non-profit- making basis and without engaging in any permanent trading activities.
5. To employ and pay staff.
6. To insure to full value against loss or damage any property belonging to the THE ORGANISATION.
7. To insure and to indemnify its staff and voluntary workers against all such risks incurred in the performance of their duties as may be thought fit.
8. Otherwise to expend funds as necessary to further its objects; subject to such consents, as may be required by law, to sell, mortgage, charge or borrow on the security of any real property belonging to the organisation;
9. Power to do all such other lawful things as are necessary for the furtherance of the aims and objectives.
THE ORGANISATION membership shall consist of those who live in, work in, or be organisations operating in the organisation’s area of benefit.
Full membership shall be open to:
(a) Individuals who are interested in furthering the work of the organisation;
(b) Any body corporate or unincorporated association, which is interested in furthering the work of the organisation (hereinafter referred to as "group members").
In the case of individual members, the organisation shall have power to determine the number or proportion of such members and subsequently to amend the proportion.
Individual and group membership shall be subject to renewal annually.
No person can act and vote as an individual and as the representative of a group member of which they are also a member.
Groups which operate in the organisation’s area of benefit, and agree to abide by the Code of Conduct of the organisation and agree to work within the framework of the Constitution of the organisation.
Each group member shall have one vote. It is the responsibility of the group member to decide who shall be their representative eligible to vote.
A person living or working in the organisation’s area may be admitted as an individual member of the organisation, and her/his membership may be renewed annually provided that she/he agree to abide by the Code of Conduct of the organisation and agree to work within the framework of the Constitution of the organisation.
Each individual member of the organisation shall have one vote exercisable personally.
No member of the organisation who is under the age of 18 may be nominated for, or elected to the executive committee (constituted below).
The organisation may at its discretion admit to non-voting associate membership:
a) Any person whose application for individual voting membership cannot be accepted because the number or proportion of individual members has already reached the limit determined by the organisation.
b) Agencies/Service Providers who want to consult the organisation.
Termination of membership and withdrawal of recognition
The committee (see below) shall have power to -
Terminate the membership, of - (i) any group member, or (ii) an individual member, or (iii) an associate member - whose actions are detrimental or are deemed to be prejudicial to the interests of the organisation or who consistently fails to participate in the affairs of the organisation; PROVIDED THAT the group or individual or associate member shall have the right to be heard by the committee before a final decision is made and thereafter a right of appeal to the next ordinary general meeting of the organisation.
Any member of the organisation may resign her/his/its membership and any representative of a group member may resign her/his position by giving to the Secretary written notice to that effect. If this would leave the committee short of enough committee members, replacements must be found before the member can resign.
The Committee shall be made up of members (including the Officers), of which no more than 20% should be individual members.
The Committee shall consist of a Chair, Vice Chair, Treasurer and Secretary (the Officers) and other Committee members who do not hold Officer posts.
Officers should not hold the same post for more than three consecutive years.
The Committee may co-opt members onto the Committee to fill any vacancies that may arise during its year of office. The Committee may also co-opt other members onto the Committee where appropriate. These members will be co-opted to serve on the Committee until the conclusion of the next AGM.
The Committee shall have the power to remove elected and co-opted members from the Committee. This may be done either as a result of misconduct, or if a member fails to attend three consecutive committee meetings without giving apologies provided that:
(i) There is, in the opinion of the Committee, a good reason for removing the member.
ii) The member is informed of the proposal to refuse or end their committee membership and the reason for it.
(iii) The member is given the opportunity to be heard by the Committee before a final decision is taken.
The Committee may delegate any part of its business to a Special Interest Group (SIG) as necessary. SIGs must consist of at least four people. SIGs may co-opt persons who have skills, knowledge or experience valuable to furthering the Objects of the organisation. SIGs will be governed by Terms of reference which spell out the delegated responsibilities, timescales, reporting procedures to the main committee, budgets etc…
The main committee has the authority to disband SIGs where appropriate.
No member of the committee shall acquire any interest in property belonging to the group or receive remuneration or be interested in any contract entered into by the committee.
Committee Members and issues of Personal Interest
No member of the Committee shall acquire any interest in property belonging to the organisation or receive remuneration or be interested in any contract entered into by the Committee.
The Committee may decide to remunerate a member of the Committee for special services rendered for the organisation provided that such remuneration is agreed upon in a meeting by the Committee and that the member whose remuneration is under discussion shall withdraw from such meetings.
There will be at least three meetings a year, one to be the Annual General Meeting (AGM) when the Officers and Committee will be elected. General Meetings shall be held as required.
The business of the AGM will be to elect the new committee, accept committee reports, and approve and adopt the accounts.
At least 14 days notice of the date, time, venue and agenda of the AGM shall be given to all members of the organisation, via post and email.
Extraordinary General Meetings (EGM) may be convened at any time at the discretion of the Committee or at the request of at least 10 members of the organisation via a request in writing to the secretary.
At least 14 days notice must be given of the date, time, venue and the reasons for calling the EGM, via post and email.
If meetings are adjourned (e.g. because not quorate), they shall be reconvened at a later date.
Minutes will be taken at each meeting and retained by the Secretary and be available for members perusal at a convenient place and time. The Committee must keep minutes of:
a) Appointments of all Officers and Committee members
b) Proceedings at meetings of the organisation
c) Committee meetings including:
i. Names of those present
ii. Decisions made at the meetings
iii. Reasons for decisions (if appropriate)
The quorum at committee meetings shall be one third of the committee members. At general meetings, the quorum shall be one third of the membership.
All individual and group members are entitled to vote at Annual General Meetings and Extraordinary General Meetings.
All members of the Committee shall be able to vote at Committee meetings.
In the event of a tied vote the Chair of the meeting shall have a second or casting vote.
1. All funds received shall be paid into no more than one bank or building society account in the name of the organisation. Four Officers of the organisation shall be authorised to sign on behalf of the organisation, the signatures of two being required.
2. Funds shall be used to meet the cost of agreed projects and initiatives as decided by the Committee.
3. Committee members shall be entitled only to receive legitimate out of pocket expenses incurred through involvement in activities associated with the work of the organisation at the discretion of the Committee.
4. All accounts must be frequently vetted and approved by an independent qualified person in conjunction with the Committee.
Amendments to Constitution
No amendment may be made in regard of altering:
a) the name of the organisation
b) the aims and objectives of the organisation
c) the dissolution of the organisation
d) the personal interest element
The constitution may be amended by resolution passed by a majority of the members present at any Annual General Meeting or Extraordinary General Meeting.
Notice of resolutions to amend the Constitution shall be given in writing no less than 28 days before the Annual General Meeting or Extraordinary General Meeting in writing to the Secretary.
The organisation may at any time be dissolved by a resolution passed by a two third majority of those present and voting at a meeting of the organisation of which at least 21 clear days notice shall have been sent to all members. Such resolutions may give instruction for the disposal of any assets held by or in the name of the organisation PROVIDED THAT if any property remains after the satisfaction of all debts and liabilities such property shall not be paid or distributed among the organisation but shall be given or transferred to such other charitable institution(s) having the objects similar to some or all of the object of the organisation.